Hillcrest HOA

The board has ordered some new chairs for the pool, but they are not in yet and probably won’t be in until after the 4th of July.

If you are going to the pool (especially over the weekend of the 4th) you probably want to bring some extra chairs in case of a crowd.

Please remember that we are all in charge of keeping the chaos down at the pool, so if there is something going on that shouldn’t be:

1.  ask them to stop/leave

2.  Call the management company (number listed on the pool gate)

3. Call the police or 311

Do what you feel is necessary to keep you and your family/friends safe at our pool and to keep it a family friendly environment.

If you need a pool key, please call the management association and ask them to send you the paperwork to sign to get a new pool key.

First 2 keys are free, after that there is a minimal charge ($5 or $10 – I can’t remember) You can have 2 keys activated at one time, so if there are 3 keys out there – the first will be deactivated (or the one you request, if not the first one issued).

If you have any questions please email the board using the link on the website www.hillcrestconnect.com.

Thanks!

Lorell L

Hillcrest Community had the (mostly) Annual Opening Pool BBQ on Saturday May 29th, 2010.

It was greatly supported by the community with over 140 hamburgers and 140 hot dogs served and eaten.

Board Notes
Hillcrest HOA Board Meeting
April 21, 2010
Present: Janie, Louis, Nancy, Henry, and Kim for Alliance (Curtis available by phone if

1. Pool Rental To Local Swim Team
Janie received a request from South Austin Area Barracudas swim team to use our pool
for practice on three afternoons next week, Tuesday-Thursday, April 27th-29th, 2:00-4:00
p.m. They will pay $100.00 per day for the rental. The dates are those when no one is
using the pool before the daily season opens.
Vote: All 4 present in favor, provided that the team lists our HOA and pool on the
insurance. We will use the additional funds for pool furniture. We want to put a notice
on our Web site so members are aware about others using the pool at that time and that
we will profit from the usage.

2. Financial Report (Alliance)
a. Budget: we are in budget for all except water usage, and that might be caused by
pump malfunction. Members have expressed appreciation for moving the past-
due date back one month. Members who have said that are now on a payment
plan, so it has been a positive action by the BOD.
b. Insurance Quotes: Kim is gathering quotes from insurance for renewal.

3. Entry Landscaping Concerns
a. Kim is getting estimates on replacements of the dead plants. Henry asked and
Kim confirmed that the company will submit a proposal with suggested plants and
we will review/approve.
b. We expressed that we need perennials that are native or adapted to our
environment.

4.Pool concerns

a. Maintenance: Pool Co. will pick up broken furniture; Louis will be available.
Pump #3 is out again per Kim, and we will have it repaired.
b. Camera – Kim: proposal for an extra camera so we have 2 working at a time to
give maximum view. Cost for extra camera = $1,012.68.
Vote: All 4 present in favor
c. Lights – Henry asked about drawings of the pool specs for info about the lighting
and Kim said they were not available. Kim will schedule a meeting with Steven
to review the lighting schematic.

5. Covenant Enforcements
Nancy brought up main ideas from review of report from Kim for January-April 2010:
We are monitoring and giving warnings, and statistics show the warnings are effective.

6. Pet Committee
Nancy presented the idea of a Pet Action Team, an ad-hoc committee to help identify the
current pet/stray/feral situation, brainstorm approaches, work with local groups such as
Scout troops, and develop an action plan to present to the BOD. Nancy will chair the
group and solicit involvement through the newsletter.
Vote: All 4 present in favor

7. Newsletter
a. Prices for ads- approval for prices of 1 segment for $10.00, 2 segments for
$15.00, and 3 segments for $25.00 per issue.
Vote: All 4 present in favor

b. Next issue planned for May.

Our Hillcrest pool will be open daily starting May 1st, please enjoy. We are very proud of this feature in our neighborhood. If you don’t have a key, please contact Alliance (328-6100) to get this taken care of so you can enjoy our beautiful pool.

Your HOA Board was approached by an area swim club , South Austin Area Barracuda of the Capitol City Summer League, last week. Their pool will not be ready for another week and wanted to rent our pool on Tuesday, Wednesday and Thursday afternoon for 3 hours each day this week. The instructors are lifeguard trained and do have insurance to cover our pool during this time. Since the pool is not open to the homeowners this week the board agreed to rent the pool for the 3 afternoons. The rent they are paying will offset the price of the new pool furniture we needed to purchase this year, saving money from your HOA dues. We are only allowing this pool rental for three reasons:
-The pool was not going to be opened to our homeowners at this time.
-We wanted to cover the price of the new furniture.
-Some of the swim team members do live in Hillcrest

**During the rest of the pool season, private functions are allowed, but we will not close the pool to other homeowners during this time.

Thank you,
Janie Guill, President

Hillcrest HOA Board of Directors
Meeting
March 24, 2010
Board Notes

1. Discussion of different management companies’ services and expertise.

2. Review of HOA management responsibilities.

We discussed the role of the management company and that we needed a more comprehensive financial report to us at each meeting.

3. Discussion: Review of vendors – their service and effectiveness.

Greater Texas Landscape handles the community landscaping – general agreement that they do an adequate job though questions came up about the plants at entryway that didn’t survive the winter. The playground does not have camera, and we discussed the lighting – perhaps it can be re-directed to focus more on the play area rather than homes.

4. Discussion: pool security and cleaning.

Generally, reports show that vandalism is down in the pool area with the cameras. The security will begin on May 1, 2010, for 4 hours/day; on Saturday and Sunday they will work 7 hours/day beginning the first of June. We discussed chairs that needed to be discarded because they are broken.

5. Discussion/Decision: Delinquent policies review regarding delinquent payments.

We reviewed delinquent accounts and methods to retrieve past-due payments.

6. Miscellaneous Items:

Target publication: Next Newsletter out in mid-May instead of June to make important summer announcements.

Garage Sale this weekend.

Next meeting on April 21

The bulk pick up day is not until March 29, so the neighborhood garage sale has been postponed until March 27th (Saturday).

Shred Day 2010
Saturday, April 17, 2010
8:00 a.m. – 1:30 p.m.
Austin High Parking Lot
1715 W. Cesar Chavez
With the increased awareness of identity theft, it’s important to dispose of personal records carefully. To highlight this, the Austin Chapter of ARMA International, Financial Fitness Greater Austin and the City of Austin is sponsoring a Free event to help individuals and families with:
Home records management
Identity theft protection
Recycling
 
Households can bring up to five file boxes of paper records for shredding. Mobile shredding trucks from Austin Shred, a Balcones Resource Company, CenTex Shred, Certified Shred LLC, Iron Mountain and Intel Armor will be on-site to shred the material.
 
Restrictions:
No wet material
No plastics/binders
No electronic media
No three-ring binders
 
In lieu of a fee for the service, monetary donations will be accepted for the Capital Area Food Bank.
 
For more information contact  Jannette Goodall at 974-9045 or via email at Jannette.goodall @ci.austin.tx.us

Well it looks like I’m going to be still doing the website updates…. at least for a while   The Annual meeting was pretty uneventful – (no drama) which is good. We did however vote for 2 new board members.  You’re new Hillcrest HOA board consists of (in no particular order): Curtis Whiting, Janie Guill, Louis Dye, Nancy Harlan, Henry Allen – I have served my 3 years and am moving on to smaller and better things  

Steven and Lorell Loosle will be serving as your new social committee chairs – we welcome all input and help! 

First board meeting with the new board is tonight (February 17) at 7  PM at Janies house (email for address and RSVP if you’d like to come).  They will be discussing positions of board members, vendors and relationship with management company, among other things.

(From Jerry: oljer@austin.rr.com) The annual “It’s My Park Day!” clean-up event coming up on Saturday March 6th (9am to 1pm) needs a leader or two for the Hillcrest side of the Slaughter Creek Greenbelt. The focus will be on the trails closest to the creek. The leader(s) will help organize the event and set up the welcome table, sign-in participants, hand out the free t-shirts, and assign work areas to participants. If you can volunteer as a leader, please let me know. Thanks!!

The social committee is looking into possibly helping out with the Slaughter Creek Greenbelt – “It’s My Park Day”. So keep your ears and eyes open for our first events of 2010!

The notices for the annual meeting should be out soon – sorry for the delay –
The annual meeting is January 28th (Thursday)
7:00 PM
Manchaca United Methodist Church
Manchaca Rd and FM 1626
Refreshments will be served -
If dues are up to date, you’ll be able to vote for your new board members.
We need at least 50 current home owners or the meeting will have to be postponed.
If you have any questions please contact a member of the board or call Alliance Management.

This weekend the Yard of the Month committee will be driving the neighborhood choosing the lucky winner!  Get your decorations out ASAP   Questions? Contact the board!